What are BlueNotes, and how do I create and use them?

BlueNotes are the details that cannot be seen on the surface of Lights, but are used as variables within one or more Lights. They expand the context of Lights, or allow the users to automate processes in the office very precisely, creating a regimen of care that is easy to follow consistently. In other words, BlueNotes are the protocols that you decide that everyone should be able to easily follow, every time, when a Light is turned on. BlueNotes also allow for flexibility within each Light, reducing the total number of Lights needed in a grid, or a way to create entire sentences without typing.

 Several Lights without BlueNotes

Before introducing BlueNotes, watch the video above to see what regular Lights look like, and how users interact with each one.

Lights that do not contain BlueNotes do not have details in the Action window, which is what is seen when clearing a Light. Notice how the three lights being turned on have Room 1 in common. But because they are three different notifications, there is a separate Light for each provider. 

In this example, it is unlikely that all three of these lights would ever need to be turned on at the same time. Usually only one doctor is summoned to a room at a time, not all three at once, so having three separate light timers is unnecessary. BlueNotes make it possible to consolidate these three lights into a single light. 

On the right-hand side, you'll notice that there is a "Room 1" light. Without context, Room 1 by itself has very little meaning. However, by adding one more piece of information to the Light, the task now becomes complete.

One Light with BlueNotes

When BlueNotes are used effectively, not only can you consolidate workflow to a single Light, you then are able to automate protocols that everyone in the office is able to follow, every single time. Notice how there is much more than Dr A, Dr B, and Dr C within the "Room 1" light. Instead of a light only having a single function, a light can contain up to 36 different BlueNotes. Each one of those BlueNotes re-define the use of the Light. 

The example above also allows the use of this same Room Light for patient dismissals. The first alert below displays the notification that the light is being used to indicate that a patient is queued up to be dismissed from the room. As soon as the front office personnel is ready for the patient to be dismissed, the light can be switched from the orange "Waiting for dismissal orders" to the white " Bring pt to front."

Watch the video below to see how to build an entirely new workflow on this Light Panel by creating four BlueNotes on a new BlueNote tab. The tab of BlueNotes is then added into two different new Lights.

How to create BlueNotes:

• Open System Wide Changes and choose the BlueNotes tab.

• To create or edit a tab of BlueNotes, click on the tab that you wish to add or edit.

• Click on existing BlueNotes to edit each one, or on each blank to add a new one.

• Add other details such as tones and colors.

• Close each BlueNote editor by clicking " Save BlueNote."

• Re-label the tab of BlueNotes. The default label will be a number.

• You can now add the tab of BlueNotes to existing Lights, or create new Lights. Tab down to Light Panels.

• To add BlueNotes to an existing Light, click on an existing Light and select each tab of BlueNotes within the light editor by clicking on each one to turn it green. Close the light editor by clicking "Save Light."

• To add BlueNotes to a new Light, click on a blank Light. Edit the Light, then select each tab of BlueNotes within the light editor by clicking on each one to turn it green. Close the light editor by clicking "Save Light."

• Tab to Publish. This saves the file and adds the new Lights and BlueNotes to the Light Panels of all BlueNotes users on the network.

How to use BlueNotes

Since BlueNotes exist the Light Action window, the user will need to open this window by clicking or right-clicking on the Light, depending upon whether or not the light has been set as an Immediate Light or a Prompted Light.

Once the Light Action window is open, left-click once to tag the Light with the BlueNote and turn the Light on immediately. Right click on one or more BlueNotes to add their words as Comments. Then press Turn On Light.


Can you show me an example of how a practice can go from single-click Lights to using BlueNotes inside of their lights?

This is a light panel configuration of an actual practice (names have been changed). Notice how every Light is a single click Light, but many of the Lights have the same details in common? Each grouping has the provider name in common, as well as the seven variables (Need Dr. B, Patient dismissed, etc). Because the needs are shared, these details can be added inside of a Light.

Below, see how 28 lights have been consolidated into eight lights instead. The first light in each section is used for a patient out in the waiting room; however, each of the remaining lights are used to manage the patient that is still with the provider, so they can be consolidated as BlueNotes within a room light.

All of the same workflow is there, but now each provider only needs to work from two lights instead of seven. The chances that any two of the BlueNotes would be active at the same time is unlikely, since each of the previous lights are rarely needed simultaneously.